Appointment Letter Format

Create a formal appointment letter sample for an employee in India. Enter your details to create an editable version you can copy or download without signing up.

Your editable draft

APPOINTMENT LETTER

Date: 17 September 2026

To,
Ananya Sharma

Dear Ananya Sharma,

We are pleased to appoint you as Software Developer at ABC Technologies, effective 23 November 2026. Your appointment is subject to the following terms and conditions:

1. Role & Designation: You will be designated as Software Developer based at our office.
2. Compensation: Your compensation details and salary breakdown are as per the agreed terms in Annexure A.
3. Probation Period: You will be on probation for a period of six months from your date of joining, which may be extended based on performance.
4. Notice Period: During probation, employment may be terminated by either party giving 30 days notice or pay in lieu thereof. Post-confirmation, the notice period shall be 90 days.
5. Code of Conduct & Confidentiality: You will be required to sign and adhere to the company's confidentiality, IP assignment, and code of conduct policies.

Please sign and return the duplicate copy of this letter as acceptance of the terms.

For ABC Technologies,

Authorized Signatory
HR Team

I accept the appointment on the above terms and conditions.

Signature: __________________
Date: __________________

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Frequently asked questions

What is the difference between an offer letter and an appointment letter in India?

An offer letter is an invitation expressing intent to hire, often conditional. An appointment letter is a formal, binding contract confirming employment terms, probation, and policies once accepted.

Can I edit the generated draft?

Yes. The result remains fully editable, so you can match your employer's process and your own communication style.

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SwitchPilot provides general planning estimates, editable drafts, and contract review aids: not formal legal, tax or employment advice. Verify your contract terms and calculations with your employer or a qualified adviser.